Digital Vault for Your Documents

Folders full of paper, lost documents, fire risk… All of these are things of the past. With imzala.org’s secure archive system, your documents are safe for 10 years, accessible anytime.

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Problems with Traditional Archiving

📁 Physical Space Issues

Archive rooms, filing cabinets, boxes of documents. Your valuable office space turns into an archive.

🔥 Risk of Loss and Damage

Fire, flood, humidity, insects… Physical documents face many threats. Once lost, a document never returns.

🔍 Access Difficulty

Finding a document signed years ago can take hours. Which folder, which cabinet?

💸 High Costs

Archive space rent, personnel, security, air conditioning… Costs keep rising.

Solution: Cloud-Based Secure Archive

imzala.org’s smart archive system:

• 10-Year Storage: Long-term storage meeting legal requirements
• Instant Access: Reach any document in seconds
• Secure Storage: 256-bit encryption and backup
• Smart Search: Quick search by date, person, subject

Archive Features

🏛️ Legal Compliance

• Electronic Signature Law: Law-compliant storage
• GDPR: Full compliance with data protection regulations
• Tax Regulations: 10-year storage for financial documents
• Commercial Code: Archiving suitable for commercial books

🔒 Security Layers

• 256-bit AES Encryption: Military-grade protection
• Blockchain Verification: Immutable records
• Geographic Backup: Storage in 3 different locations
• Disaster Recovery: 99.999% data durability

🔍 Smart Search and Filtering

• Full Text Search: Search for words within documents
• Metadata Filtering: Date, type, department filters
• OCR Technology: Search even in scanned documents
• Advanced Queries: Boolean operators support

📊 Archive Management

• Automatic Classification: Categorize by document type
• Retention Periods: Automatic period tracking
• Deletion Management: Secure deletion after legal periods
• Version Control: Document change history

Archive Types

Signed Documents

• Contracts: Versions signed by all parties
• Forms: Approved application and request forms
• Commitments: Signed commitments and declarations
• Protocols: Inter-institutional agreements

Attachments and Supporting Documents

• ID Copies: Identities of signatories
• Authorization Documents: Signature authority documents
• Appendices: Contract appendices and amendments
• Communication Records: Email and message history

System Records

• Timestamps: Official timestamp records
• IP Logs: Access and transaction records
• Verification Records: Identity verification information
• Audit Trails: Complete transaction history

Archive Access Management

👥 Role-Based Authorization

• Archive Administrator: Full authority
• Department Manager: Department documents
• User: Own documents
• Auditor: Read-only access

🔐 Secure Sharing

• Encrypted Links: Time-limited access
• Watermark: Automatic watermark on documents
• Download Control: Authorized download
• View Log: Who viewed when

📱 Multi-Platform Support

• Web Access: Full access from browser
• Mobile App: iOS and Android
• API Integration: Connection with your systems
• Offline Sync: Selected documents offline

Advanced Archive Features

🤖 AI-Powered Organization

• Automatic Tagging: Tags based on document content
• Smart Foldering: Grouping similar documents
• Anomaly Detection: Unusual access alerts
• Prediction: Suggestions based on search behavior

📈 Archive Analytics

• Usage Reports: Most accessed documents
• Growth Trend: Archive size projection
• Department Distribution: Unit-based usage
• Cost Analysis: Storage cost tracking

🔄 Integration Options

• ERP Systems: SAP, Oracle integration
• DMS Solutions: Document management systems
• E-Invoice: Government e-archive integration
• Cloud Storage: Google Drive, OneDrive connection

Industry Solutions

Law Firms

• Case Files: Client-based archiving
• Court Decisions: Chronological storage
• Powers of Attorney: Archive with period tracking
• Enforcement Files: Automatic classification

Accounting and Tax Advisory

• Tax Returns: Annual automatic archive
• Financial Statements: Comparative storage
• Audit Reports: Secure access control
• Invoices: e-Archive compliant storage

Human Resources

• Personnel Files: GDPR-compliant archive
• Employment Contracts: Employee-based organization
• Training Certificates: Digital portfolio
• Performance Records: Privacy-level storage

Healthcare Sector

• Patient Files: HIPAA-compliant archive
• Medical Reports: Long-term storage
• Prescriptions: According to legal periods
• Images: DICOM format support

Legal Requirements and Compliance

📋 Retention Periods

• Commercial Books: 10 years
• Employment Contracts: 10 years
• Invoices: 5 years
• General Correspondence: 5 years

⚖️ Evidence Quality

• Court Acceptance: E-signed documents as evidence
• No Notary Required: Legal validity
• International Recognition: No apostille needed
• Quick Submission: Instant court presentation

🛡️ Data Protection

• GDPR Compliance: Personal data security
• ISO 27001: Information security certification
• SOC 2: Independent security audit
• Standards Compliance: International standards

Pricing

Archive capacity by package:

• Free: 1 GB archive space
• Basic: 10 GB archive space
• Professional: 100 GB archive space
• Enterprise: Unlimited archive space

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Success Stories

“We digitized 10 years of accounting files in 1 week. No more warehouse, everything in the cloud!” - John Y., Tax Advisor

“Submitting documents to court now takes minutes. Digital archive accelerated our cases.” - Attorney Sarah K., Law Firm

Frequently Asked Questions

Are my documents really secure?

With 256-bit encryption, backup in 3 different locations, and 24/7 security monitoring, your documents are maximally secure.

What happens after 10 years?

You’re notified about documents reaching legal retention period. You can extend the period or request secure deletion.

Can I change archived documents?

Signed documents cannot be changed. You can upload new versions, old versions are preserved.

Can I upload documents in bulk?

Yes, you can archive hundreds of documents at once with drag & drop or bulk upload feature.

Can the archive be exported?

You can download your entire archive or selected documents in ZIP format. Easy transition to another system.

How detailed is the search?

Thanks to OCR technology, you can perform word-based searches even in scanned documents.

How is archive cost calculated?

Monthly billing per GB. You pay for what you use. Unlimited in enterprise package.

Where are backups kept?

Stored encrypted in Tier 3+ data centers located in Istanbul, Ankara, and Frankfurt.

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Get rid of paper piles, switch to digital archive. Your documents are safe, always at hand.

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